Hotel pickups and ceremony arrivals
List the hotels or meeting points your guests will use, with an estimated number boarding at each. Work backwards from the time guests should be seated for the ceremony and include time for boarding and walking from the drop-off point. Check whether the venue entrance and access road can accommodate the proposed vehicle, and share any instructions from the venue coordinator.
Transfers between ceremony and reception
If your ceremony and reception are at different locations, provide both addresses and the expected end of the ceremony. Include time for photographs and guests regrouping before departure. Say whether you need one transfer or several shuttle runs, and make clear whether the same guests will travel on each leg. The team can then assess the timetable and vehicle request.
Evening returns that guests can plan around
Decide whether guests will leave at one agreed time or whether you want to request an earlier and a later return. Include every return destination, not just the main hotel, and nominate a contact who can coordinate boarding. Share any child passenger, accessibility or luggage requirements before the vehicle is agreed, and confirm waiting time and late-running arrangements in your quotation.
What to include in your enquiry
- Wedding date and ceremony arrival time
- Hotel pickups, ceremony and reception addresses
- Guest numbers for each journey
- Shuttle requests and evening return times
- Venue access instructions and coordinator contact
Your questions answered
Can I request more than one evening return?
Yes. Include the preferred departure times, passenger numbers and destinations for each return. The team will confirm whether the requested schedule and vehicles are available.
Can guests be collected from several hotels?
List each hotel, postcode and estimated passenger count. Multiple stops affect the schedule, so agree the pickup order and timings before sharing the final plan with guests.
How much does wedding coach hire cost?
The quote depends on the date, route, guest numbers, vehicle requirements, waiting time and number of transfers. Send the full wedding transport schedule for a tailored price and confirmation of what is included.
Explore your journey options
Browse our vehicle options and UK and Ireland destinations, or read our planning guides for London, Manchester and Birmingham.