Conference transport and delegate shuttles
Start with the time delegates need to reach registration, rather than the conference start time alone. Include every hotel, office or station pickup and an estimate of passengers at each stop. For shuttle requests, share the operating window and expected peaks so the team can discuss vehicle numbers, boarding time and a suitable schedule. Nominate one event contact to coordinate changes.
Choosing transport for your team
Passenger numbers are only part of selecting a vehicle. Tell us about suitcases, presentation equipment and mobility requirements, and identify any requested features such as Wi-Fi, charging points or extra luggage space. View the vehicle options, then ask the team to confirm the features of the vehicle proposed for your booking. Features and availability vary by vehicle.
What affects a corporate coach hire quote?
The route, date, passenger count, number of vehicles, waiting time and total hire duration all affect the quotation. Include parking or venue access instructions and say whether the driver needs to remain available between transfers. For a multi-day event, provide the schedule for each day. Review inclusions, additional charges and change arrangements with the team before confirming.
What to include in your enquiry
- Event date and required arrival time
- Pickup and destination postcodes for each transfer
- Delegate numbers, luggage and equipment
- Shuttle timetable or full multi-day itinerary
- Vehicle requirements and organiser contact details
Your questions answered
Can I request several vehicles for one corporate event?
Yes. Include the total passenger count, group sizes and transfer schedule in your enquiry. The team will assess the request and confirm vehicle availability and coordination arrangements in your quotation.
Can you quote for recurring staff transport?
Send the route, operating days, shift times and expected passenger numbers. Recurring journeys need an agreed schedule, service requirements and availability before a contract can be confirmed.
Is Wi-Fi available on every vehicle?
Vehicle features vary. If Wi-Fi or another feature is essential, include it in your enquiry and obtain confirmation for the proposed vehicle before booking.
Explore your journey options
Browse our vehicle options and UK and Ireland destinations, or read our planning guides for London, Manchester and Birmingham.